Club Constitution & Supporting Documents

AGM (23rd Oct 2019)

The notes from our AGM are here

The slides are here

Club Constitution

Changes to our existing Club Constitution were approved unanimously at our Extraordinary General Meeting 18th December 2019. The changes were made: (1) To comply with HMRC requirements to become a Community Athletic Sports Club (CASC), (2) To reflect Junior membership payment arrangements, (3) To update the conditions for Members to qualify for Virgin London Marathon places in the Club draw, (4) To make editorial corrections 

NEW VERSION (All proposed changes included)

Codes Of Conduct

The club prides itself about the welcome and friendliness it offers to every single member. We've adopted UKA Codes of Conduct for Athletes & Coaches (see below) to reinforce our club values.

Code of Conduct - Members

Code of Conduct - Coaches

Social Media Guidelines

Lliswerry Runners has a facebook Page ( and twitter account (@LliswerryRunner) for the public and facebook groups for members-only discussion. Our social media guidelines apply to all & can be found here:

Social Media Guidelines

Data Protection Policy

In light of the changes caused by GDPR, we have created a Data protection policy which outlines how we use members' data at the club.

Data Protection Policy

Welfare Policy

For all Welfare matters, Lliswerry Runners operates under the framework of both Welsh Athletics and UK Athletics. The following Welfare Policy is subject to approval at our 2019 AGM:

Proposed Lliswerry Runners Welfare Policy 

Lliswerry Welfare Officers are Ruth Ovey on 07980 590552 & Martyn Jones on 07813 718608.

Welsh Athletics also have a Welfare Officer, Steve Jones, who can be contacted on 02920 644870.

You can also find more information on governing and safeguarding procedures in athletics on the following websites:

Disciplinary Procedures

You can find the Club's Disciplinary Procedures below. These are aligned with British Athletics' and Welsh Athletics' recommendations to ensure that our rules are fair and consistent. These were updated and agreed by club members in 2015.

Disciplinary Procedure

These are accompanied by explanatory notes:

Disciplinary explan. note

Risk Assessment

The club's activities are constantly being assessed to ensure all reasonable steps are taken to minimise risks to participants. Here is our overall risk assessment which guides measures taken to protect members:

Club Risk Assessment